Office Manager – Part-Time Wellesley, MA
Read to a Child is a national literacy and mentoring non-profit that inspires caring adults to read aloud regularly to underserved children to create better opportunities for the child’s future. Research shows that reading aloud to children is the single most important activity for eventual success in reading, a key factor for success in school, work, and life. When an adult reads aloud to a child, both parties have a joyful, rewarding experience that instills a love of reading, improves literacy skills, and enhances a child’s self-confidence. Read to a Child’s Lunchtime Reading Program utilizes more than 1,700 volunteer mentors from over 125 socially-minded organizations who read one-on-one to more than 1,300 at-risk elementary school students in Greater Boston, Detroit, Hartford, Los Angeles and Miami.
Read to a Child’s mission is to foster a love of reading, improve literacy skills and empower under-served children by inspiring adults to read to them regularly. Its vision is that one day all children will be read to by a caring adult, improving their chance for success in school, work, and life.
Part-Time Position Description
The Office Manager assists with and oversees much of Read to a Child’s financial management; human resources, information technology and administration areas; as well as office operations. This position reports to the Director of Finance & Operations, is located in Wellesley, MA and is part of the National Office team that supports the organization’s five locations. Specific areas of focus:
- Manage all aspects of payroll, including managing the relationship with the external payroll service (Paychex); compiling, reviewing and managing submissions; making payroll entries in QuickBooks, and making necessary filings and recommendations regarding compliance and process
- Ensure that the organization is current with all local, state and federal filings
- Prepare information for annual financial and worker’s compensation audits
- Reconcile cash accounts monthly
- Process donations, including “owning” the many donation portal accounts and processes around intake, communication and data entry
- Prepare and make bank deposits, using QuickBooks
- Pay bills, using QuickBooks
- Collect and handle the administrative aspects of expense / credit card reports
- Report on special events, working closely with the staff event planners to ensure all revenue and expenses are recorded accurately and timely
- Maintain and continually look to improve financial controls and office procedures
- There is potential for a qualified and interested candidate to assist with monthly reporting, revenue forecasts, budgets and strategic planning
Human Resources, Information Technology and Administration
- Handle all new hire paperwork, including setting up direct deposit
- Help manage health insurance and 401k plans
- Maintain computer inventory
- There is potential for a qualified and interested candidate to assist with hiring (posting, screening) and/or to be the resident “computer expert”
- Manage filing systems in the office, including organizing and maintaining all financial files and records in compliance with policies and procedures
- Manage inventory of office supplies and related vendor relations
- General office administration and upkeep
- Other administrative duties, as needed
The successful candidate should believe in Read to a Child’s mission and vision, and be committed to supporting expansion. Candidates should possess the following qualifications:
- Bachelor’s degree strongly preferred
- At least 2-3 years of prior, similar experience. Nonprofit experience is a plus.
- Experience with QuickBooks or a similar accounting software package
- Proficient with MS Office, especially Excel
- Experience with Salesforce or another donor/sales management system is a plus
- Exceptional organizational skills and attention to detail
- Strong written and interpersonal communication skills
- Ability to work effectively in a deadline-driven environment, manage priorities, change gears as needed and juggle several tasks at once
- Ability to learn quickly, be flexible and take an optimistic approach to work
- Strong customer service ethic, reflective of our deep appreciation of our volunteer board members and readers
- Understanding of how critical operational support is to the efficiency of the organization
Days and Hours
15 – 20 hours per week. Specific schedule can be worked out with supervisor.
$17 – 24 per hour
Please send a detailed cover letter that captures why this position is a great match for your skills and interests, along with your resume to: firstname.lastname@example.org.